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Comparison · Collab
EGroupware vs Trilium Notes
A side-by-side editorial comparison of EGroupware and Trilium Notes — release velocity, themes, recent moves, and the top alternatives to consider.
EGroupware vs Trilium Notes: at a glance
What is EGroupware?
EGroupware closes 23.1 for good and puts S/MIME key handling inside the mail client.
Two branches shipped the same security fixes within seconds of each other on August 19. The 23.1 build is explicitly the last that branch will receive, completing an end-of-life announced two weeks earlier. The 26.8 build carries the feature work: S/MIME certificate signing request export and import, self-signed certificate generation, .cer and PKCS#7 upload, intermediate CA certificates, and passphrase handling in Mail, plus fixes to folder-management dialogs and ImportExport link filters.
What is Trilium Notes?
Trilium spent a year adding what notes can hold; now it is fixing what happens to them.
Trilium Notes is a self-hosted hierarchical note application with an unusually broad content model — text, code, canvases, mind maps, and since 0.103.0 spreadsheets with formulas and OCR-extracted text from images, PDFs and Office files. Releases are large, quarterly, and explicit about breakage. The current release turns that attention inward: the database itself becomes something you can measure, clean, repair, and restore.
EGroupware vs Trilium Notes: editorial side-by-side
EGroupware
5.0COLLAB
EGroupware closes 23.1 for good and puts S/MIME key handling inside the mail client.
◆ Current state
Two branches shipped the same security fixes within seconds of each other on August 19. The 23.1 build is explicitly the last that branch will receive, completing an end-of-life announced two weeks earlier. The 26.8 build carries the feature work: S/MIME certificate signing request export and import, self-signed certificate generation, .cer and PKCS#7 upload, intermediate CA certificates, and passphrase handling in Mail, plus fixes to folder-management dialogs and ImportExport link filters.
◆ Where it's heading
Every release in this window is a security release, and identity and cryptography is where the non-security work keeps landing: WebAuthN two-factor moved into core in early August, a passkey regression was repaired mid-month, and S/MIME key management arrives now. Taken together, EGroupware is making itself the place credentials and certificates are handled rather than assuming an external tool does it. The 23.1 sunset removes the branch that has been absorbing parallel backports all quarter.
◆ Prediction
With 23.1 closed, expect releases to consolidate onto 26.x, and the S/MIME work to continue toward signing and verification in the composer now that key handling is in place.
Trilium Notes
6.3COLLAB
Trilium spent a year adding what notes can hold; now it is fixing what happens to them.
◆ Current state
Trilium Notes is a self-hosted hierarchical note application with an unusually broad content model — text, code, canvases, mind maps, and since 0.103.0 spreadsheets with formulas and OCR-extracted text from images, PDFs and Office files. Releases are large, quarterly, and explicit about breakage. The current release turns that attention inward: the database itself becomes something you can measure, clean, repair, and restore.
◆ Where it's heading
Two arcs run in parallel. One expands what a note can be, peaking with the spreadsheet note type and OCR that feeds extracted text into search. The other is about trust in the thing holding your knowledge base — a coordinated security release in April, then 0.105.0 shipping backup restore, a cleanup tool that honours versioning limits, compaction, integrity repair, and a space-usage treemap. The AI layer is being made self-hostable in the same spirit, moving from a fixed vendor model list to dynamic retrieval plus Ollama, LM Studio and any OpenAI-compatible provider. Breaking changes are frequent and documented up front rather than smuggled in.
◆ Prediction
The two features the maintainer explicitly links to funding — an official mobile application and multi-user support — are the stated backlog; nearer term, expect the spreadsheet note type to leave beta and the newly networked MCP interface to gain more surface.
Alternatives to EGroupware and Trilium Notes
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either EGroupware or Trilium Notes.
Slack
Slack is building a place for agents to work, not just answer.
Circle
Circle rebuilt itself around an AI that runs the community, and now builds its landing pages too.
Double
Double moves Ask Double from a chat box to agents that run on a schedule.
Guru
Guru is tightening the leash on the Knowledge Agent it just handed the keys to.
SiYuan
SiYuan opens 3.8.2 by decoupling agent sessions and opening the plugin event bus
See all EGroupware alternatives → · See all Trilium Notes alternatives →
Recent activity from EGroupware and Trilium Notes
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 5d agoTrilium NotesBackups become restorable and the database becomes manageable ⚡
- 5d agoEGroupwareFinal 23.1 security release; the branch reaches end of life
- 5d agoEGroupwareS/MIME certificate management lands in Mail, plus security fixes
- 13d agoEGroupwareSecurity release fixes passkey regression and OAuth token errors
- 20d agoEGroupware23.1 security release; branch support ends August 15
- 20d agoEGroupwareWebAuthN two-factor moves into core, plus security fixes
- 1mo agoTrilium NotesLLM providers become dynamic and self-hostable; OneNote import hardened
- 1mo agoEGroupwareSecurity release repairs merge-print and ImportExport regressions
- 1mo agoTrilium NotesRelease-preparation tag for v0.104.0
- 3mo agoTrilium NotesSpreadsheet notes and OCR-backed search arrive ⚡
- 4mo agoTrilium NotesCoordinated security release across content handling and the desktop app
- 5mo agoTrilium NotesHotfix for mind map rendering and PDF viewer regressions
Frequently asked questions
What is the difference between EGroupware and Trilium Notes?
They serve adjacent needs but don't currently overlap on shipped themes. Trilium Notes is currently shipping more aggressively (velocity 6.3 vs 5.0), with 1 editorial sparks in the last 30 days against 0. See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is EGroupware better than Trilium Notes?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. Trilium Notes is currently shipping more aggressively (velocity 6.3 vs 5.0), with 1 editorial sparks in the last 30 days against 0. For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to EGroupware?
Top EGroupware alternatives in Collab are ranked by recent ship velocity. Browse the "EGroupware alternatives" section above for the current picks, or visit /alternatives/egroupware for the full list with editorial commentary on each.
What are the best alternatives to Trilium Notes?
Top Trilium Notes alternatives in Collab are ranked by recent ship velocity. Browse the "Trilium Notes alternatives" section above for the current picks, or visit /alternatives/trilium for the full list with editorial commentary on each.