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Comparison · Collab
Capacities vs EGroupware
A side-by-side editorial comparison of Capacities and EGroupware — release velocity, themes, recent moves, and the top alternatives to consider.
Capacities vs EGroupware: at a glance
What is Capacities?
Capacities adds whiteboards and a global graph to its object-based notes.
Capacities is a structured personal knowledge tool shipping a named release about monthly. The October release adds whiteboards and a global graph view, a visual layer over existing notes, plus a polish pass. September brought audio recording and transcription, bulk property editing and AI chats that can edit and act on objects. AI image generation and a Pro+ tier with a larger AI budget arrived in August.
What is EGroupware?
EGroupware retires 23.1 and keeps shipping security fixes every week or two.
EGroupware shipped six 26.x releases in October, five flagged as security updates, including a critical fix plus a TinyMCE patch on 30 October. The final 23.1 release on 21 October closes that branch. Feature work continues in mail: unseen mail on top, delayed mark-as-read, a warning on large To/Cc lists with a move-to-Bcc offer, resolving distribution lists, and browser-side OCR for invoice PDFs that removes the Tika dependency.
Capacities vs EGroupware: editorial side-by-side
Capacities
2.5COLLAB
Capacities adds whiteboards and a global graph to its object-based notes.
◆ Current state
Capacities is a structured personal knowledge tool shipping a named release about monthly. The October release adds whiteboards and a global graph view, a visual layer over existing notes, plus a polish pass. September brought audio recording and transcription, bulk property editing and AI chats that can edit and act on objects. AI image generation and a Pro+ tier with a larger AI budget arrived in August.
◆ Where it's heading
Two threads run together: AI that acts inside the workspace (connectors, chats that edit, a paid AI budget) and better ways to see and capture what is already stored (graph, whiteboards, audio). API 2.0 in July opened the space to outside tools.
◆ Prediction
Expect more AI actions inside chats and further work on the graph and whiteboard surfaces; the entries do not say whether whiteboards will reach the API.
EGroupware
5.0COLLAB
EGroupware retires 23.1 and keeps shipping security fixes every week or two.
◆ Current state
EGroupware shipped six 26.x releases in October, five flagged as security updates, including a critical fix plus a TinyMCE patch on 30 October. The final 23.1 release on 21 October closes that branch. Feature work continues in mail: unseen mail on top, delayed mark-as-read, a warning on large To/Cc lists with a move-to-Bcc offer, resolving distribution lists, and browser-side OCR for invoice PDFs that removes the Tika dependency.
◆ Where it's heading
Security releases arrive at a near-weekly rate alongside steady mail client polish, now on a single supported branch. The invoice OCR change moves processing into the browser to shed a server dependency.
◆ Prediction
More security-led 26.x releases are near certain; with 23.1 retired, the work should concentrate fully on 26.
Alternatives to Capacities and EGroupware
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either Capacities or EGroupware.
Komga
Komga's NextUI beta keeps gaining features while the old UI gets only translations.
Guru
Guru's Knowledge Agents get the plumbing that makes their answers checkable and safe.
Immich
Immich's 3.4 candidate adds passkeys and built-in backups.
PhotoPrism
PhotoPrism now lets AI assistants search your photo library over MCP.
Trilium Notes
Trilium rebuilt its kanban board, then shipped an urgent server security fix.
See all Capacities alternatives → · See all EGroupware alternatives →
Recent activity from Capacities and EGroupware
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 2d agoEGroupware26.10.20261030 fixes a critical flaw and TinyMCE issue
- 7d agoCapacitiesWhiteboards, global graph view, and polish on the basics
- 11d agoEGroupwareFinal 23.1 release ends the branch with security fixes
- 11d agoEGroupware26.10.20261021 updates PHP and fixes admin actions
- 16d agoEGroupwareMemory-leak fixes and unseen-mail-on-top option
- 17d agoEGroupwareSecurity fixes plus large-recipient warning and invoice OCR
- 29d agoEGroupware26.10.20261003 security update with sync and mail fixes
- 1mo agoCapacitiesAudio recording and transcription, a calmer desktop, bulk property editing, and smarter AI chats
- 1mo agoCapacitiesv1.70.2: Index Card padding and calendar fixes
- 2mo agoCapacitiesPDF reader view and annotations for Believers, Version History, more calendars, and AI image generation
- 2mo agoCapacitiesCapacities Pro+ and Believer+
- 3mo agoCapacitiesRecent continuous improvements — polish and reliability
Frequently asked questions
What is the difference between Capacities and EGroupware?
They serve adjacent needs but don't currently overlap on shipped themes. EGroupware is currently shipping more aggressively (velocity 5.0 vs 2.5), with 0 editorial sparks in the last 30 days against 0. See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is Capacities better than EGroupware?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. EGroupware is currently shipping more aggressively (velocity 5.0 vs 2.5), with 0 editorial sparks in the last 30 days against 0. For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to Capacities?
Top Capacities alternatives in Collab are ranked by recent ship velocity. Browse the "Capacities alternatives" section above for the current picks, or visit /alternatives/capacities for the full list with editorial commentary on each.
What are the best alternatives to EGroupware?
Top EGroupware alternatives in Collab are ranked by recent ship velocity. Browse the "EGroupware alternatives" section above for the current picks, or visit /alternatives/egroupware for the full list with editorial commentary on each.