HR
Ever Gauzy links time logs to invoice lines so the same hours are never billed twice.
Alternatives · HR software
When I Work alternatives
The best When I Work alternatives in HR software, ranked by Sparkpulse's velocity_score.
Updated Nov 14, 2026
Looking for the best alternatives to When I Work? Sparkpulse tracks and ranks 12 alternatives in HR software by shipping velocity — how frequently each ships meaningful updates, verified from official changelogs. For reference, When I Work shipped 0 meaningful updates in the last 30 days and carries a velocity score of 1.7 out of 10 in 2026. The alternatives below are ranked the same way, so you're comparing real release momentum, not marketing claims.
About When I Work
When I Work pushes break compliance, mobile widgets, and richer schedule views — quarterly cadence on the help portal.
When I Work's captured feed mixes help-portal pages with quarterly release-note recaps. The substantive product moves visible: Break Attestation in Q1 2025 (clock-out prompts to record whether breaks were taken, with reasons if not), an iOS Widget surfacing 'Next Shift' to the home screen, broader Scheduling Breaks rollout in Q2 2025 across all plan types, an updated mobile clock-in UI, and an enhanced Schedule Views capability pairing a position view with a new coverage view to see who's working and where gaps exist.
Velocity 1.7 · Last update 6mo ago
Top 12 alternatives to When I Work
Ranked by recent ship velocity. Tap any card for the full editorial breakdown, or pivot to a head-to-head.
HR
Tanda lets managers pick who can claim a vacant shift and adds bulk availability approvals.
HR
Workyard's Reporting Agent builds any report from live crew data, matched to your format.
HR
Leapsome publishes another batch of HR templates and software roundups.
HR
iCIMS adds recruiting how-tos to its feed; still no product news
HR
Ashby adds threaded comments to AI Notetaker, so interview debriefs stay next to the transcript.
HR
Teamtailor shows every time in the reader's own time zone, for recruiters and candidates.
HR
Workable turns its report builder on interviews, assessments and video screens.
HR
Fountain opens a skills marketplace for its Cue assistant and adds a compliance review queue.
HR
Keka's feed has turned to US payroll and benefits explainers, still with no changelog
HR
Spark Hire is squeezing more hiring decisions out of each assessment a candidate takes.
HR
Frappe HR 16.53.2 locks the org chart to its own data and stops duplicate interview emails.
When I Work vs alternatives — shipping velocity at a glance
Velocity score (0–10) and meaningful releases shipped in the last 30 days, from official changelogs. Higher = shipping faster.
| Product | Velocity | Sparks · 30d | Focus areas | Latest release |
|---|---|---|---|---|
| When I Work (baseline) | 1.7 | 0 | workforce schedulingbreak compliancemobile widgets | — |
| Ever Gauzy | 7.5 | 0 | hr-platformtime-trackinginvoicing | — |
| Tanda | 7.5 | 0 | workforce managementrosteringperformance reviews | — |
| Workyard | 7.5 | 1 | constructionworkforce managementai agents | Introducing our new Reporting Agent. Any report, in your format, in minutes. |
| Leapsome | 6.3 | 0 | hr-techrecruitingcontent-marketing | — |
| iCIMS | 5.0 | 0 | content-marketingworkforce-datatalent-acquisition | — |
| Ashby | 5.0 | 0 | recruitingai notetakerinterview collaboration | — |
| Teamtailor | 5.0 | 0 | atsrecruiting-aischeduling | — |
| Workable | 5.0 | 0 | recruitinghr suitereporting | — |
| Fountain | 5.0 | 0 | recruitinghigh-volume-hiringai-agents | — |
| Keka | 5.0 | 0 | hrpayrollus-compliance | — |
| Spark Hire | 5.0 | 0 | assessmentscandidate-experiencehiring-workflows | — |
| Frappe HR | 5.0 | 0 | hr-softwarepayrollpermissions | — |
The 12 best When I Work alternatives, in depth
1. Ever Gauzy · velocity 7.5
Ever Gauzy links time logs to invoice lines so the same hours are never billed twice.
Its velocity score of 7.5/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Ever Gauzy focuses on hr platform, time tracking and invoicing.
Ever Gauzy and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Ever Gauzy trajectory → · Compare When I Work vs Ever Gauzy →
2. Tanda · velocity 7.5
Tanda lets managers pick who can claim a vacant shift and adds bulk availability approvals.
Its velocity score of 7.5/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Tanda focuses on workforce management, rostering and performance reviews.
Tanda and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
3. Workyard · velocity 7.5
Workyard's Reporting Agent builds any report from live crew data, matched to your format.
Over the last 30 days Workyard shipped 1 meaningful update vs When I Work's 0, most recently “Introducing our new Reporting Agent. Any report, in your format, in minutes.”. Its velocity score of 7.5/10 blends that with longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Workyard focuses on construction, workforce management and ai agents.
Over the last 30 days Workyard has been shipping faster than When I Work — a point in its favour if release momentum matters to you.
Full Workyard trajectory → · Compare When I Work vs Workyard →
4. Leapsome · velocity 6.3
Leapsome publishes another batch of HR templates and software roundups.
Its velocity score of 6.3/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Leapsome focuses on hr tech, recruiting and content marketing.
Leapsome and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Leapsome trajectory → · Compare When I Work vs Leapsome →
5. iCIMS · velocity 5.0
ICIMS adds recruiting how-tos to its feed; still no product news.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, iCIMS focuses on content marketing, workforce data and talent acquisition.
iCIMS and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
6. Ashby · velocity 5.0
Ashby adds threaded comments to AI Notetaker, so interview debriefs stay next to the transcript.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Ashby focuses on recruiting, ai notetaker and interview collaboration.
Ashby and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
7. Teamtailor · velocity 5.0
Teamtailor shows every time in the reader's own time zone, for recruiters and candidates.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Teamtailor focuses on ats, recruiting ai and scheduling.
Teamtailor and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Teamtailor trajectory → · Compare When I Work vs Teamtailor →
8. Workable · velocity 5.0
Workable turns its report builder on interviews, assessments and video screens.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Workable focuses on recruiting, hr suite and reporting.
Workable and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Workable trajectory → · Compare When I Work vs Workable →
9. Fountain · velocity 5.0
Fountain opens a skills marketplace for its Cue assistant and adds a compliance review queue.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Fountain focuses on recruiting, high volume hiring and ai agents.
Fountain and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Fountain trajectory → · Compare When I Work vs Fountain →
10. Keka · velocity 5.0
Keka's feed has turned to US payroll and benefits explainers, still with no changelog.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Keka focuses on hr, payroll and us compliance.
Keka and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
11. Spark Hire · velocity 5.0
Spark Hire is squeezing more hiring decisions out of each assessment a candidate takes.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Spark Hire focuses on assessments, candidate experience and hiring workflows.
Spark Hire and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Spark Hire trajectory → · Compare When I Work vs Spark Hire →
12. Frappe HR · velocity 5.0
Frappe HR 16.53.2 locks the org chart to its own data and stops duplicate interview emails.
Its velocity score of 5.0/10 reflects longer-term release cadence.
Where When I Work leans on workforce scheduling, break compliance and mobile widgets, Frappe HR focuses on hr software, payroll and permissions.
Frappe HR and When I Work have shipped at a similar pace over the last 30 days, so the decision comes down to fit and feature depth.
Full Frappe HR trajectory → · Compare When I Work vs Frappe HR →
Frequently asked questions
What are the best alternatives to When I Work?
The top When I Work alternatives we currently track in HR software are Ever Gauzy, Tanda, Workyard, Leapsome, iCIMS, ranked by recent ship velocity.
How is this list of When I Work alternatives ranked?
Alternatives are ranked by Sparkpulse's velocity_score — release cadence + 30-day spark count + sector-relative ship rate.
Can I compare When I Work directly with one of these alternatives?
Yes — every card has a "Compare with When I Work" link to a side-by-side /compare page.