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Workyard

HR
Velocity7.5

Workyard's Time Assistant now does the pre-payroll cleanup a bookkeeper used to do by hand.

ai-assistanttime-trackingpayroll-exportjob-costingfield-operations
◆Current state
Workyard is building on two fronts. The AI Time Assistant has moved from fixing clock times and breaks to reading worker notes, proposing exact edits, reallocating hours across projects and cost codes from a plain-language request, and is now delegated down to managers scoped to their own crews. Separately, the back-office edge keeps widening: Acumatica sync, time off in QuickBooks Online exports, expense transaction exports to NetSuite and QuickBooks Desktop, and auto top-up for expense card funding.
◆Where it's heading
The assistant is being positioned as the pre-payroll review layer, where every change is a proposal the approver accepts rather than an automated write. Note-reading and cost-code reallocation together cover most of what made timecard cleanup a manual pass. Meanwhile the integration work is aimed at the same outcome from the other side: getting GPS-verified field hours into payroll and accounting systems without re-keying, which is what makes accurate job costing worth anything.
◆Prediction
Time Assistant should reach the mobile app for managers and admins next, as the manager release states, and the approval-with-diff pattern is the likely template for any further automation Workyard applies to timecards.

◆Recent moves

  1. 1d ago

    Time Assistant now available for managers

    Time Assistant is delegated from the office to managers, scoped to direct reports, teams, jobs they manage, and anyone they approve time for. Clock-editing on a manager's own card still depends on their rule group, keeping the separation of duties intact as the tool spreads.

  2. 8d ago

    Clock your whole crew in one tap — Shortcuts is here

    Shortcuts collapses full-crew actions — clock in, break, project or cost code change — into one tap, checking who is on site, who is on approved PTO, and what the geofence implies before offering an action. Pinning repeated actions and suggesting by crew state and time of day extends the same learned-behavior approach the Time Assistant uses, applied to the foreman's phone.

  3. 14d ago

    Form submissions now go to the right person - automatically

    Form submissions can now route to project managers derived from the form's Project field, and specific answers can be flagged as unexpected to reach a named recipient — an injury answer to the safety lead, down equipment to the mechanic. It removes the person who previously downloaded and forwarded every submission by hand.

  4. 15d ago

    Fix project and cost code time right in AI Time Assistant

    ⚡ SPARK

    The assistant takes on project and cost code reallocation from a plain-language request, showing the old allocation struck through against the new one before anything is approved. With clock times, breaks and now project time in one conversational surface, the pre-payroll cleanup loop is complete rather than partial.

  5. 18d ago

    Include time off in your QuickBooks Online export

    PTO, sick and holiday hours join worked hours in the QuickBooks Online Payroll export, after a one-time mapping of Workyard leave policies to QuickBooks pay types. It removes a recurring manual keying step that was a standing source of drift between the two systems each pay period.

  6. 21d ago

    Acumatica integration: sync your jobs and export payroll-ready time

    A two-way Acumatica connection imports employees, projects, cost codes and earn codes, then exports reviewed time cards mapped to payroll items, time off included. It is the same round trip Workyard has been building for QuickBooks and NetSuite, extended to another ERP that construction back offices actually run.