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Comparison · Collab
Paperless-ngx vs Passbolt
A side-by-side editorial comparison of Paperless-ngx and Passbolt — release velocity, themes, recent moves, and the top alternatives to consider.
Paperless-ngx vs Passbolt: at a glance
What is Paperless-ngx?
Paperless-ngx shipped seven releases in October, two of them for security
Paperless-ngx ran from 3.3.0 to 3.4.1 in October. 3.3.0 added stored barcode contents and more control over LLM requests, 3.3.2 fixed a reported security issue, and 3.3.4 updated dependencies for the eMudhra CA incident plus Pillow and aiohttp vulnerabilities. 3.4.0 brought custom fields in workflow title templates, relative-date custom field queries, skipping local 2FA for trusted OIDC logins, poppler thumbnails and markdown in AI chat. The other releases were fixes, many around document versions and search.
What is Passbolt?
Passbolt adds passkeys for MFA and rebuilds autofill detection, with passwordless still to come.
Passbolt 5.17 adds passkeys as a second factor in every edition and rebuilds autofill detection, raising form detection on its internal test set from 74% to 93.4%. It also brings the permission review to moves of resources and folders, as earlier notes promised. The previous release, 5.16, added a read-only Offline Mode in beta for when the server is unreachable.
Paperless-ngx vs Passbolt: editorial side-by-side
Paperless-ngx
5.0COLLAB
Paperless-ngx shipped seven releases in October, two of them for security
◆ Current state
Paperless-ngx ran from 3.3.0 to 3.4.1 in October. 3.3.0 added stored barcode contents and more control over LLM requests, 3.3.2 fixed a reported security issue, and 3.3.4 updated dependencies for the eMudhra CA incident plus Pillow and aiohttp vulnerabilities. 3.4.0 brought custom fields in workflow title templates, relative-date custom field queries, skipping local 2FA for trusted OIDC logins, poppler thumbnails and markdown in AI chat. The other releases were fixes, many around document versions and search.
◆ Where it's heading
The AI features introduced in 3.x are being refined rather than expanded, while workflows and search get steady quality-of-life work.
◆ Prediction
Another 3.4.x patch for UI regressions is likely, following the 3.3.x pattern of several fix releases after each minor.
Passbolt
2.5COLLAB
Passbolt adds passkeys for MFA and rebuilds autofill detection, with passwordless still to come.
◆ Current state
Passbolt 5.17 adds passkeys as a second factor in every edition and rebuilds autofill detection, raising form detection on its internal test set from 74% to 93.4%. It also brings the permission review to moves of resources and folders, as earlier notes promised. The previous release, 5.16, added a read-only Offline Mode in beta for when the server is unreachable.
◆ Where it's heading
The access-review arc that began with 5.14 has reached moves, so it is close to complete. The next arc is authentication: passkeys for MFA are stated as a first step, with passkey storage for third-party sites and passwordless sign-in to Passbolt named as follow-ups. Offline Mode and QuickAccess are also being extended resource type by resource type.
◆ Prediction
The next releases should deliver passkey storage as a resource type, with passwordless sign-in after it. Further resource types will move into QuickAccess and Offline Mode, as the 5.17 notes say.
Alternatives to Paperless-ngx and Passbolt
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either Paperless-ngx or Passbolt.
SiYuan
SiYuan's third 3.8.10 alpha adds a built-in Markdown editor and video looping.
Hibox
Hibox's feed now advertises free nonprofit training rather than product changes.
SOGo
SOGo's 5.12 line keeps shipping security fixes, now with mandatory settings attached.
CommaFeed
After a summer of security patches, CommaFeed 7.4 moves feed fetching to HTTP/2.
Teable
Teable follows its Template Center rebuild with a side-panel record view.
See all Paperless-ngx alternatives → · See all Passbolt alternatives →
Recent activity from Paperless-ngx and Passbolt
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 2d agoPaperless-ngxPaperless-ngx 3.4.1 fixes UI regressions from 3.4.0
- 3d agoPaperless-ngxPaperless-ngx 3.4.0 adds relative-date queries and OIDC 2FA skip
- 10d agoPaperless-ngxPaperless-ngx 3.3.4 updates dependencies for security fixes
- 13d agoPassbolt5.17 adds passkeys for MFA and a rebuilt autofill engine
- 14d agoPaperless-ngxPaperless-ngx 3.3.3 fixes search layout and subpath redirects
- 17d agoPaperless-ngxPaperless-ngx 3.3.2 fixes a permissions security issue
- 21d agoPaperless-ngxPaperless-ngx 3.3.1 fixes document version permissions
- 1mo agoPassbolt5.16 adds read-only Offline Mode in beta
- 2mo agoPassbolt5.15 adds database sessions and closes shared-tag permission bypasses
- 2mo agoPassbolt5.14.3 limits the permission dialog to actual secret changes
- 3mo agoPassbolt5.14 adds confirmation prompts before shared-resource edits
- 4mo agoPassbolt5.13 adds in-app switching between Community and Pro
Frequently asked questions
What is the difference between Paperless-ngx and Passbolt?
They serve adjacent needs but don't currently overlap on shipped themes. Paperless-ngx is currently shipping more aggressively (velocity 5.0 vs 2.5), with 0 editorial sparks in the last 30 days against 0. See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is Paperless-ngx better than Passbolt?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. Paperless-ngx is currently shipping more aggressively (velocity 5.0 vs 2.5), with 0 editorial sparks in the last 30 days against 0. For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to Paperless-ngx?
Top Paperless-ngx alternatives in Collab are ranked by recent ship velocity. Browse the "Paperless-ngx alternatives" section above for the current picks, or visit /alternatives/paperless-ngx for the full list with editorial commentary on each.
What are the best alternatives to Passbolt?
Top Passbolt alternatives in Collab are ranked by recent ship velocity. Browse the "Passbolt alternatives" section above for the current picks, or visit /alternatives/passbolt for the full list with editorial commentary on each.