Staffbase
Staffbase's feed turns from employer brand to AI positioning, still with no release notes
Comparison · Collab
Memos vs Smartsheet
A side-by-side editorial comparison of Memos and Smartsheet — release velocity, themes, recent moves, and the top alternatives to consider.
Memos vs Smartsheet: at a glance
What is Memos?
Memos adopts calendar versions and rebuilds writing around one block editor.
Memos has moved to calendar versioning, with 26.10 candidates following 0.31 and versions now written YY.MM.N. 26.10.0-rc.2 replaces the editor with one block editor shared by writing and reading, and turns the instance-wide memo length and upload caps into ordered per-user usage limits that also cover memo count and total storage. rc.1 added editor suggestions and transcription of existing audio attachments, and Spaces now follow the user across Timeline, Calendar, Map and Attachments.
What is Smartsheet?
Smartsheet retires card view for Enterprise and moves AI into three named views.
An October batch ends a stretch of mostly navigation pages in this feed with real product changes. Card view is retired for Enterprise customers in favor of board view, and AI capabilities are now reached only from Table, Board and Timeline views. Around that sit a Workday sync through the Integrations panel, SharePoint file import, bulk attachment handling and new keyboard shortcuts in table view.
Memos vs Smartsheet: editorial side-by-side
Memos
5.0COLLAB
Memos adopts calendar versions and rebuilds writing around one block editor.
◆ Current state
Memos has moved to calendar versioning, with 26.10 candidates following 0.31 and versions now written YY.MM.N. 26.10.0-rc.2 replaces the editor with one block editor shared by writing and reading, and turns the instance-wide memo length and upload caps into ordered per-user usage limits that also cover memo count and total storage. rc.1 added editor suggestions and transcription of existing audio attachments, and Spaces now follow the user across Timeline, Calendar, Map and Attachments.
◆ Where it's heading
Spaces made Memos multi-user, and usage limits are what an administrator needs once several people share an instance. The candidate keeps spending compatibility to get there: upgrading signs everyone out because access tokens are bound to the password, and the old size settings are removed without migration, leaving defaults of 8 KiB per memo and 32 MiB per file. The HTTP layer also moved to the Go standard library, with operators asked to report reverse-proxy differences.
◆ Prediction
Expect 26.10.0 stable with those upgrade notes intact. Reverse-proxy reports against the new HTTP layer are the likeliest cause of another candidate.
Smartsheet
5.0COLLABPM
Smartsheet retires card view for Enterprise and moves AI into three named views.
◆ Current state
An October batch ends a stretch of mostly navigation pages in this feed with real product changes. Card view is retired for Enterprise customers in favor of board view, and AI capabilities are now reached only from Table, Board and Timeline views. Around that sit a Workday sync through the Integrations panel, SharePoint file import, bulk attachment handling and new keyboard shortcuts in table view.
◆ Where it's heading
Table view is being built into the primary work surface, with attachment management and shortcuts arriving there and AI access narrowed to a defined set of views. The Workday and SharePoint additions pull enterprise data in rather than leaving it to be re-keyed. The April Contributor seat was packaging; this batch is product consolidation.
◆ Prediction
Card view's retirement starts with Enterprise, so wider retirement is the logical next step, though the entries give no date. More table view parity work looks likely given how much of this batch landed there.
Alternatives to Memos and Smartsheet
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either Memos or Smartsheet.
HumHub
HumHub 1.19 has left beta, and its first patches are already carrying security fixes.
Pydio Cells
Cells 5.1 gives tag values their own access policies and endpoints.
Circle
Circle moves from building the community to selling inside it, with upsells and attribution.
Tana
Tana's meeting now seats your own Claude or ChatGPT beside its own assistant.
LibrePhotos
LibrePhotos ships five releases in a month and makes sharing with family a first-class job.
See all Memos alternatives → · See all Smartsheet alternatives →
Recent activity from Memos and Smartsheet
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 6d agoMemosOne block editor, per-user usage limits and calendar versions
- 7d agoSmartsheetManage your sheet and row attachments in table view
- 7d agoSmartsheetWork faster with keyboard shortcuts in table view
- 7d agoSmartsheetCard view has been retired for Enterprise plan customers
- 7d agoSmartsheetImport files from SharePoint
- 7d agoSmartsheetSync Workday data into Smartsheet
- 7d agoSmartsheetUse AI tools in Table, Board, and Timeline views
- 23d agoMemosEditor suggestions, audio transcription, unified browsing
- 1mo agoMemosCalendar and Map pages, moving memos between Spaces
- 2mo agoMemosCollaborative Spaces, author-owned memos, and Saved Views ⚡
- 3mo agoMemosEmbedded MCP endpoint, live SSE updates, and revocable share links ⚡
- 3mo agoMemosMemos Web Clipper and a redesigned memo detail rail
Frequently asked questions
What is the difference between Memos and Smartsheet?
They serve adjacent needs but don't currently overlap on shipped themes. Memos and Smartsheet are shipping at a similar cadence (velocity 5.0 vs 5.0, both within Sparkpulse's "active" band). See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is Memos better than Smartsheet?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. Memos and Smartsheet are shipping at a similar cadence (velocity 5.0 vs 5.0, both within Sparkpulse's "active" band). For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to Memos?
Top Memos alternatives in Collab are ranked by recent ship velocity. Browse the "Memos alternatives" section above for the current picks, or visit /alternatives/memos for the full list with editorial commentary on each.
What are the best alternatives to Smartsheet?
Top Smartsheet alternatives in Collab are ranked by recent ship velocity. Browse the "Smartsheet alternatives" section above for the current picks, or visit /alternatives/smartsheet for the full list with editorial commentary on each.