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Comparison · Collab
EGroupware vs Paperless-ngx
A side-by-side editorial comparison of EGroupware and Paperless-ngx — release velocity, themes, recent moves, and the top alternatives to consider.
Shared themes:securityself-hosted
EGroupware vs Paperless-ngx: at a glance
What is EGroupware?
EGroupware retires 23.1 and keeps shipping security fixes every week or two.
EGroupware shipped six 26.x releases in October, five flagged as security updates, including a critical fix plus a TinyMCE patch on 30 October. The final 23.1 release on 21 October closes that branch. Feature work continues in mail: unseen mail on top, delayed mark-as-read, a warning on large To/Cc lists with a move-to-Bcc offer, resolving distribution lists, and browser-side OCR for invoice PDFs that removes the Tika dependency.
What is Paperless-ngx?
Paperless-ngx shipped seven releases in October, two of them for security
Paperless-ngx ran from 3.3.0 to 3.4.1 in October. 3.3.0 added stored barcode contents and more control over LLM requests, 3.3.2 fixed a reported security issue, and 3.3.4 updated dependencies for the eMudhra CA incident plus Pillow and aiohttp vulnerabilities. 3.4.0 brought custom fields in workflow title templates, relative-date custom field queries, skipping local 2FA for trusted OIDC logins, poppler thumbnails and markdown in AI chat. The other releases were fixes, many around document versions and search.
EGroupware vs Paperless-ngx: editorial side-by-side
EGroupware
5.0COLLAB
EGroupware retires 23.1 and keeps shipping security fixes every week or two.
◆ Current state
EGroupware shipped six 26.x releases in October, five flagged as security updates, including a critical fix plus a TinyMCE patch on 30 October. The final 23.1 release on 21 October closes that branch. Feature work continues in mail: unseen mail on top, delayed mark-as-read, a warning on large To/Cc lists with a move-to-Bcc offer, resolving distribution lists, and browser-side OCR for invoice PDFs that removes the Tika dependency.
◆ Where it's heading
Security releases arrive at a near-weekly rate alongside steady mail client polish, now on a single supported branch. The invoice OCR change moves processing into the browser to shed a server dependency.
◆ Prediction
More security-led 26.x releases are near certain; with 23.1 retired, the work should concentrate fully on 26.
Paperless-ngx
5.0COLLAB
Paperless-ngx shipped seven releases in October, two of them for security
◆ Current state
Paperless-ngx ran from 3.3.0 to 3.4.1 in October. 3.3.0 added stored barcode contents and more control over LLM requests, 3.3.2 fixed a reported security issue, and 3.3.4 updated dependencies for the eMudhra CA incident plus Pillow and aiohttp vulnerabilities. 3.4.0 brought custom fields in workflow title templates, relative-date custom field queries, skipping local 2FA for trusted OIDC logins, poppler thumbnails and markdown in AI chat. The other releases were fixes, many around document versions and search.
◆ Where it's heading
The AI features introduced in 3.x are being refined rather than expanded, while workflows and search get steady quality-of-life work.
◆ Prediction
Another 3.4.x patch for UI regressions is likely, following the 3.3.x pattern of several fix releases after each minor.
Alternatives to EGroupware and Paperless-ngx
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either EGroupware or Paperless-ngx.
Hive
Hive turns dashboards into a place to run apps, and lets AI Proofing read SharePoint guidelines.
Prowlarr
Prowlarr adds Trusted Networks and host validation, then moves to 2.7
Lidarr
Lidarr starts a 3.2 pre-release while 3.1 gains host and network checks
Dropbox Sign
Dropbox Sign's API can now check a PDF's fields before a signature request goes out
BookStack
BookStack's first feature release since May requires an APP_KEY and needed two quick patches
See all EGroupware alternatives → · See all Paperless-ngx alternatives →
Recent activity from EGroupware and Paperless-ngx
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 2d agoPaperless-ngxPaperless-ngx 3.4.1 fixes UI regressions from 3.4.0
- 2d agoEGroupware26.10.20261030 fixes a critical flaw and TinyMCE issue
- 3d agoPaperless-ngxPaperless-ngx 3.4.0 adds relative-date queries and OIDC 2FA skip
- 10d agoPaperless-ngxPaperless-ngx 3.3.4 updates dependencies for security fixes
- 11d agoEGroupwareFinal 23.1 release ends the branch with security fixes
- 11d agoEGroupware26.10.20261021 updates PHP and fixes admin actions
- 13d agoPaperless-ngxPaperless-ngx 3.3.3 fixes search layout and subpath redirects
- 17d agoEGroupwareMemory-leak fixes and unseen-mail-on-top option
- 17d agoEGroupwareSecurity fixes plus large-recipient warning and invoice OCR
- 17d agoPaperless-ngxPaperless-ngx 3.3.2 fixes a permissions security issue
- 20d agoPaperless-ngxPaperless-ngx 3.3.1 fixes document version permissions
- 29d agoEGroupware26.10.20261003 security update with sync and mail fixes
Frequently asked questions
What is the difference between EGroupware and Paperless-ngx?
Both compete on the same themes — security, self-hosted — within Collab. EGroupware and Paperless-ngx are shipping at a similar cadence (velocity 5.0 vs 5.0, both within Sparkpulse's "active" band). See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is EGroupware better than Paperless-ngx?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. EGroupware and Paperless-ngx are shipping at a similar cadence (velocity 5.0 vs 5.0, both within Sparkpulse's "active" band). For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to EGroupware?
Top EGroupware alternatives in Collab are ranked by recent ship velocity. Browse the "EGroupware alternatives" section above for the current picks, or visit /alternatives/egroupware for the full list with editorial commentary on each.
What are the best alternatives to Paperless-ngx?
Top Paperless-ngx alternatives in Collab are ranked by recent ship velocity. Browse the "Paperless-ngx alternatives" section above for the current picks, or visit /alternatives/paperless-ngx for the full list with editorial commentary on each.