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Comparison · Collab
EGroupware vs Paperless-ngx
A side-by-side editorial comparison of EGroupware and Paperless-ngx — release velocity, themes, recent moves, and the top alternatives to consider.
EGroupware vs Paperless-ngx: at a glance
What is EGroupware?
Two branches, one deadline: 23.1 security coverage ends August 15th and 26.x is the only exit.
EGroupware is releasing date-stamped builds on two branches simultaneously, and July was almost entirely security. Three separate advisory waves shipped in a fortnight, twice requiring a same-day follow-up build for vulnerabilities reported after the first fix went out. The 23.1 branch now carries an explicit end date: security coverage stops on August 15th 2026.
What is Paperless-ngx?
Paperless-ngx shipped its 3.0 rewrite, then spent a week putting out the fires.
3.0.0 landed on July 22 after a long beta, carrying both the largest feature set in the project's history and nine breaking changes. The five releases since are pure repair: a broken migration in 3.0.1 that forced an immediate 3.0.2, then three patch rounds covering OCR skipping, permission-filtered dedup, Gotenberg conversion, email date parsing, AI suggestion caching and search index edge cases. The pace tells you 3.0 shipped into real deployments fast.
EGroupware vs Paperless-ngx: editorial side-by-side
EGroupware
5.0COLLAB
Two branches, one deadline: 23.1 security coverage ends August 15th and 26.x is the only exit.
◆ Current state
EGroupware is releasing date-stamped builds on two branches simultaneously, and July was almost entirely security. Three separate advisory waves shipped in a fortnight, twice requiring a same-day follow-up build for vulnerabilities reported after the first fix went out. The 23.1 branch now carries an explicit end date: security coverage stops on August 15th 2026.
◆ Where it's heading
Underneath the advisory churn, the 26.x branch is where anything new lands — AiTools gained prompts that fire on entry add, update and delete rather than only from a context menu, and can chain up to five tool calls per prompt; Invoices gained OCR that identifies document type and billing period. Meanwhile CalDAV and ActiveSync fixes keep recurring, the fallout of an internal move from timestamps to DateTime objects in Calendar.
◆ Prediction
Expect a final 23.1 security build before the August 15th cutoff and continued 26.x releases where the AiTools trigger and tool-calling work is the thread to watch.
Paperless-ngx
6.3COLLAB
Paperless-ngx shipped its 3.0 rewrite, then spent a week putting out the fires.
◆ Current state
3.0.0 landed on July 22 after a long beta, carrying both the largest feature set in the project's history and nine breaking changes. The five releases since are pure repair: a broken migration in 3.0.1 that forced an immediate 3.0.2, then three patch rounds covering OCR skipping, permission-filtered dedup, Gotenberg conversion, email date parsing, AI suggestion caching and search index edge cases. The pace tells you 3.0 shipped into real deployments fast.
◆ Where it's heading
The project has moved from a document scanner-and-tagger to a document platform with AI in the core: Paperless AI, remote OCR via Azure, a document parser plugin framework, tantivy replacing Whoosh for search, file versions and sharelink bundles. The breaking changes are the other half of that story — dropping API v1, Python 3.10, document encryption and the old consumer clears the decks for that platform. Recent patches keep touching LLM plumbing, including passing output language into chat and adding docstrings so the classifier reads better as an LLM tool.
◆ Prediction
The 3.0.x patch cadence looks set to run at least another round or two — 3.0.5 is still landing search-compatibility and AI-suggestion fixes rather than tapering. Feature work resuming before that queue empties would be the surprise.
Alternatives to EGroupware and Paperless-ngx
Other Collab products tracked by Sparkpulse, ranked by recent ship velocity. Each card links to a full editorial trajectory and lets you pivot into a head-to-head comparison with either EGroupware or Paperless-ngx.
Jellyfin
Jellyfin drops the 10. prefix and puts 12.0 through a three-candidate preview.
PhotoPrism
PhotoPrism swapped in an ONNX vision pipeline, then opened the library to 360° media at 16K.
Immich
Immich is four release candidates into v3 with every feature note published somewhere else.
SOGo
SOGo's 5.12 line has become a CVE conveyor belt while the team's attention sits on SOGo 6.
File Browser
File Browser is shutting down — the repo archives on 2026-09-01 and no security fixes follow.
See all EGroupware alternatives → · See all Paperless-ngx alternatives →
Recent activity from EGroupware and Paperless-ngx
Latest ship moves from both products, interleaved chronologically. ⚡ = editorial spark.
- 18h agoPaperless-ngxFifth 3.0 patch round: AI cache keying and search date units
- 5d agoPaperless-ngxPaperless-ngx v3.0.4
- 7d agoPaperless-ngxPaperless-ngx v3.0.3
- 9d agoEGroupwareSecurity release plus fallout fixes from the previous one
- 9d agoEGroupware23.1 security fixes with an August 15th end-of-support date
- 9d agoPaperless-ngxPaperless-ngx v3.0.1
- 9d agoPaperless-ngxPaperless-ngx v3.0.2
- 10d agoPaperless-ngxPaperless-ngx v3.0.0 ⚡
- 22d agoEGroupwareTwo more 23.1 vulnerabilities patched same day
- 22d agoEGroupwareHigh-severity fixes plus custom-field data loss repair
- 22d agoEGroupware26.x security build adds OCR document-type detection
- 22d agoEGroupwareTwo further vulnerabilities patched immediately after
Frequently asked questions
What is the difference between EGroupware and Paperless-ngx?
They serve adjacent needs but don't currently overlap on shipped themes. Paperless-ngx is currently shipping more aggressively (velocity 6.3 vs 5.0), with 1 editorial sparks in the last 30 days against 0. See the at-a-glance table above for a side-by-side breakdown of velocity, recent sparks, and editorial themes.
Is EGroupware better than Paperless-ngx?
Sparkpulse doesn't pick a winner — we score release velocity, not feature parity. Paperless-ngx is currently shipping more aggressively (velocity 6.3 vs 5.0), with 1 editorial sparks in the last 30 days against 0. For your specific use case, the alternatives sections above list other Collab products to evaluate alongside.
What are the best alternatives to EGroupware?
Top EGroupware alternatives in Collab are ranked by recent ship velocity. Browse the "EGroupware alternatives" section above for the current picks, or visit /alternatives/egroupware for the full list with editorial commentary on each.
What are the best alternatives to Paperless-ngx?
Top Paperless-ngx alternatives in Collab are ranked by recent ship velocity. Browse the "Paperless-ngx alternatives" section above for the current picks, or visit /alternatives/paperless-ngx for the full list with editorial commentary on each.