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R

Resource Guru

PM
Velocity7.5

Resource scheduling and team capacity planning

resourceguruapp.com ↗

Resource Guru is turning the schedule from a canvas you arrange into a system that resolves itself.

resource-schedulingcapacity-planningmcpautomationintegrations
◆Current state
The feed mixes SEO articles with genuine product notes, and the product notes have been unusually consequential this quarter. Total Hours bookings let a user commit a number of hours across a date range and have the scheduler fit them around existing work. An MCP server exposes account data to AI clients through plain-language prompts. Around those, a run of smaller controls landed: custom-field colour coding on the Schedule, a configurable Projects view, a daily digest of placeholder bookings, and a Trello integration.
◆Where it's heading
Two moves define the direction. Total Hours changes what a booking is — an amount of work to be placed rather than a block a human placed — which points the product at constraint solving rather than manual arrangement. The MCP server makes the same schedule queryable by assistants instead of only viewable in the UI. The smaller features are consistent with both: placeholders, custom fields, and colour rules are all ways of encoding intent that a solver or an assistant can act on.
◆Prediction
Expect the auto-fitting behaviour introduced by Total Hours to extend to placeholders and to rescheduling after a conflict, since those are the cases where a declared total is most obviously better than a fixed block.

◆Recent moves

  1. 14d ago

    Best project scheduling software in 2026

    A comparison listicle of project scheduling tools published to the same feed as the product notes. Marketing content with no change to the product.

    View source ↗
  2. 22d ago

    Total Hours bookings: Create bookings that adapt to schedule changes

    ⚡ SPARK

    This changes what a booking is in Resource Guru — an amount of work to be placed rather than a fixed block someone placed. It is the clearest step yet toward the scheduler resolving intent against real availability, and it sits naturally alongside the capacity-planning framing the product has been building.

    View source ↗
  3. 26d ago

    Project team roles and responsibilities explained (with examples)

    An explainer on project team roles and responsibilities. Blog content in a feed that also carries release notes.

    View source ↗
  4. 1mo ago

    Connect Resource Guru to AI tools: Introducing our MCP server

    ⚡ SPARK

    The MCP server opened Resource Guru's data to any AI client that speaks the protocol, which is the other half of the direction Total Hours advances — the schedule as a queryable system rather than a screen. It arrived before the automation work rather than after it.

    View source ↗
  5. 1mo ago

    Capacity planning guide: Definitions, strategies, and formulas

    A capacity planning guide covering definitions, formulas, and strategies. SEO content, though it maps closely onto the capability Total Hours bookings introduced two weeks later.

    View source ↗
  6. 1mo ago

    Get a daily summary of placeholder bookings

    An opt-in daily digest listing bookings attached to placeholders a manager owns, so unassigned work stays visible. A small but pointed addition given that placeholders are where unresolved scheduling intent accumulates.

    View source ↗